Project Management: Commonwealth Games Opening Ceremony

Project Management earthywealth Games possible action rite1. Executive SummaryThe visualize excogitate is for the the forth coming honey oil wealth games scheduled to be held during the months of July August in 2014, in Glasgow. The decreed handing over result take place on the 14th of October 2010,when Delhi in India volition handover offici wholey to the city of Glasgow in Scotland, thus appointing Scotland as the host country for the 2014 Common Wealth Games. It is to be noted that this event will be the humongousst multisport event ever to be held in ScotlandThus this piece of music includes only of the opening ceremonials scroll designing, imagination al situation and the embody to be effect.2. Project Introduction scopeThe recent growth of multi sports as an industry around the world means that the fencement preempt no monthlong be commercials. impressions such as the kingdom games, have a large clashing on their communities and, in some cases, the whole country. Thus it is a moldiness to keep in mind throughout the planning litigate that this is the first age the country is hosting such and event and it sh e rattling have an impact to the country.This is a dish up based scheduling project according to that the initial concern which I will put forward will have the next scope which is contained to be completed to be successful in this events opening ceremonial. fonts puddle the results list go out the valet de chambre resourcefulness by eventsFind the Items the need in for separately one resource (Dress, Transport and etc..) conk out the luck and exciting of event with professionalsFind the time of event instruction executionCheck the events identification (Traditional,etc)SecurityCheck the pledge availability in the location need to be every(prenominal)ocatePrepare high security zone in VIP guestFacilitate the vehicle positionOpening ordinance all(prenominal) told business AnalyzingLocation GuestPrepare the c hairs and audience resourceEntrance and Exit pointGuest celestial orbit allocationFood and beverageinvitationSchedule Time table pillow slip list prepa dimensionnAllocate Resource to eventsAllocate time to each and Every time /prepare scheduleMediaInvite an mediaProvide a food and beverageSupply the technical need (internet, power)Facilitate an location in ground heavensPhysical resourceElectricityEvent ItemsProfessional support3. ObjectiveTo find all resource on timeAccurate time affection is vital in project management. The two principal(prenominal)(prenominal) reasons for estimating time is vital as Time estimates take in the setting of dead lines for delivery of project and also the determination of price of projects and its profitability do-no social occasion be estimated.Thus finding all resources on time is very essential to carry on the project without learn as timing is important in an event like this as it has transnational criticism later on.To allocate funds ac cording to written report out apportioning of funds according to bud take in is a vital aspect, as it is an important tool needed in running a fear in a proper manner. The allocation of funds should be through in such away that each answerable person can run the area smoothly without any interruption.To schedule all communion event on time without any check intoScheduling all events without a delay is very important as any delay occurring can cause disruption and run to high criticism. Prior to the main event rehersaling of the event should be through. When the rehersaling is done each aspect should be rehearsed without leaving out any event. Thus the above could be avoided. edit out events errorsFacilitate all participant to good serviceA specialized committee should be allocated the above task, of looking into the needs of the participants and giving them the silk hat service. It is a must to keep in mind this is the event of the participants quite an than the spectators . Allocation of personal force is a must to keep the lessening of the above.4. Measure of Successful level and Recommendation for Each task / design and out comespurpose/planExecutionInitiationTesting1. Event activity design2. Design Dress3. Allocate the physical resource (music, Dress, Light)4. Train the persons5. childbed allocate (Sub con)1 proposal grindermission2. take off quotation form 3rd party3. Prepare the schedule4. Find the resource5. Evaluation and selection1 .Events Activity shew with time2. Physical resource try on3. Schedule test with time4Recovery test (Disaster)1 fudgeed the date time for each activity events2. Fix all resource on time (physical human)3. Execute according to tried scheduleOpening Ceremony1. Schedule monitoring and evaluating report1 .Events Activity test root with Reasal2. Physical resource test Report3. Schedule test with time test report4. Recovery test plan (Disaster)1 proposal Acceptance2. Bud beat Approval3. Schedule and Activit y and Event Report4. Resource Supplier report1. Design Aspect of event and activity (Document and Demos)2. Design Dress (Dummy)3. Allocate the physical resource (music, Dress, Light) Demonstration4. Train the persons plan and schedule5. Resource plan and resource requirement5.1 financial requirement analyses5.1.1 Budget for the opening solemnityOverall opening ceremony should be allocated in 800 million. In Glasgow 2014 Common wealth Games committee, (Reference in organization committee Budget allocation document) consort to allocated overall budget allocation in 800 Million we will propose our proposal profitability of our plan would be quite satisfactory.5.2.1 Variable comprise breakdown and overall totalThis allocated budget should be dividing via the major(ip) Task event wise. This variable be breakdown is based on the already allocated budget.Here is the variable cost breakdown(All the values based on Millions)Variable cost breakdownTask/EventActual costAllocated costStaff c ost coke100Events costcc250Media cost pleasure2525Security5055Location Guest1015Food Beverage100120Transport150160 count635755Analyzing of the cost estimationHere graph is explained all the variance in allocated cost and real cost variance.1 .Staff cost is fixed as I will explain it further in the organizational chart how the staff should be allocated in the project. After analyze I will fix the cost.2. Event cost is variance because some creative events, equipments and rehearsal cost should spay, that the main reason to increase an additional 50 for it.3 Media cost should be fixed. There should not be any risk for it4. Security, food and impart cost should add some additions .because these are depended on the guest and human to be involved their activities.Finally analyse all the expenditure to boot allocate a 120 Million for the risk factor wise.This should be variance cost for this.5.1.3 Revenue breakdown and overall totalSince the ceremony receipts is coming in as fallow ing category based.TicketingSuwannees and Advertisement fusee banners and AdvertisementSponsorsAdditionally in country has non profitable benefits on tourism.Total estimation is all the earnings should be 130 Million.Finally revenue should be in 175 Million.5.2 physical requirement analysesPhysical resources AllocationLocation its resourceAllocation of resources will be predicted according to the requirements. initially we analyze the location and its requirement. Location already go downs and its resource should be available. solo need to identify repair and reconstruction points of it. After initial judgment all the reconstruct part and modification done by regime .that mean I am not qualifying to put its cost and allocation, Because its up to commonwealth standard achieving through the under supervisor on government and Olympic committee.Ceremony Entertainment and EventsOther Ceremony merriment and cultural and traditional events some expectation in physical equipment ite ms, this is add with the one of sub contractor and service provider. Already that ceremony entertainment and event design committee proposal send to sub contractors to get quotation from them. Its basi remembery going under the allocated budget. Because initial easements already done by entertainment and event committee.Services and SupplyAll opposite services should be contracted out to sub party. All sub contactors and their services should be evolved by physical resource evaluation committee. Food, transport, security, Entertainment an equipment supliers, electricityetc All these suppliers have to submit their proposal under evaluation committee satisfactory. threadbares and Quality of servicesThis part should be controled by the commonwealth country sports comate members. Their already provide the standards which have to be maintain for us. Evaluation committee evaluate all these under maintain of these standards.5.3 Human resource requirement analysisWe get divide in major i n all HR resource in two categories. champion is Project staff and organizing committee other one is out behave persons who are the consult of the Events and activities. All the outsource consultants are working with us a part time.5.3.1 Work break down structureOpening ceremonyFood and BeverageResourceEvents ActivityLocation and instal RequirementDecorationPhysical resourceFurnitureTraditional trip the light fantasticHuman resourceEvent itemsEvents ActorsCreative DancePower melody itemsMusicDancersWaterLightning relevant EventArea special consumeGround DecorateSingersMusiciansPower supplierSecurityGround suppliersDesignersThis work break down structure should be view ad all Major activity tasks have to do in this ceremony process. This may provide a series of work brak downstrcture for planning and all execution of instrument Events in ceremony.Each and every circumstance of the ceremony project and objectives this should be evaluated.This is providing a benchmark by which quality for the project process can be assessed and level can be successful.6. Scheduling and Time plan6.1 Recommended timings from October 2014 to the opening ceremonyWe are plan out to start as 15th of Arial 2014 in the project. We can reconcile it 20 the July2014. If it can be execute 23 July 2014 to on word. Execution plan is 2 eld final set up preparation .and Ready for final execution on opening ceremony on 23rd July 20146.1.1 Gantt chart and list Milestone6.1.2 Risk Analysis in Time FrameWe decide to finish all the work and ready for ceremony in world-class 20 the July2014. That mean we handle finally 3days risk mitigation on the final execution.And other thing is most of the activity task going on par rally. Not depend on other task .that plan should be mitigate the time risk of the project.And other thing in Resource evaluation and physical resource allocation we get finish mid of September. Lighting, music, ground setup, activity basic set up. That is very impotent to reduce the Technical risk and the man power risk and also can mitigate the Disaster recovery in the ceremony time.7. Task and Person allocation7.1 Task and allocated Team Structure7.2 organizational Breakdown structureProject tutorSupply manager platform managerHR managerCoordination managerAdmin coordinatorHR supply appurtenantEvent and Activity DesignerResource finderEvaluation military commission CoordinatorService supply assistantHR coordinatorsMedia coordinatorSecurity CoordinatorPhysical resource supply assistantProject managerFood Beverage coordinator monastical and Time makerPhysical resource coordinatorAdditionally have a consultant on the ceremony event and activities as fawning professionalsartefact and designsLightingSoundsDancing and songs8. Work procedure8.1 procural management approachesThe Procurement management plan should be defined to clearly identify the all task and the responsibilities for Procurement from the beginning to the end of the project .The proje ct manager will work with the project aggroup, contractors, supply department, and other key players to manage the Procurement activities. In order to our team structure all the managers (program, HR, Coordination and supply) liable for their department wise activities to beginning to end of this project.Every department should be submitting their request as fallowing format. Supply manager have to be responsible to check with purchasing for each and every Items and service.Item/Serviceapologyneeded by/ dateAuthorized to approve purchases for the project teamProject manager warnapriya wijesundaraSupply Manager Lasantha balasuriyaPurchasing officer nalin weerasingha8.2 Contractors and subcontractors managing past first step in the contract approval process is to chance what items or services will require Procurement from outside. Then each and every department managers need to request what are they need service and items from project manager. Manager will evaluate it with an he ad of department managers and suplymanager the call to get quotation from out side vendors. And also need to finalize this with evaluation committee members with Olympic committee member in commonwealth.Vendors must have as fallowsBefore start all the contractors should be need to register in the government ministry of import and export and construction in Scotland.Vendors have to submit their proposal include their service, cost and Items and their history of customers.All the Item and service need to up to evaluation committee standard.8.3 Standard of maintain sub contractors Evaluation for Each projectThis section will explain the evaluation for the each and every service with vendors. Based on the following decision criteria Procurement manager, project manager, Purchasing manager and the international committee member evaluate all service and Items Here is the area as we get evaluateAbility of the vendor to provide all items by the required delivery dateQualityCost anticipate d elivery dateComparison of outsourced cost versus in-sourcingPast performance9. purposeTo conclude this proposal this project based on organizing the opening ceremony on Glasgow 2014 Commonwealth Games we will estimate all based on as initially 800 Million Dollars. After revenue analyzing we will speak up to take a 135 Million. As our suggestion is it can be done 755 Million.Our risk factor is 120 Million. The 120 Million is vary on the Glasgow 2014 Common wealth Games evaluation committee suggestion and request.This shows that the ratio of profitability of our plan would be quite satisfactory.